Outlook Conditional Formatting Code Folders In

Outlook Conditional Formatting Code Folders In

Last modified: May 2, 2019 Share on Facebook Share on Twitter Share by e-mail Related Content Move emails from unknown Contacts out of your Inbox folder Conditional Formatting rule is showing the wrong color Color code folders in Search results Highlight mail coming from a specific domain Color formatting not working for all appointments Related Categories: Contacts Mail Organizing Mail Reading Rules Views Use BH93RF24 to get a discount when ordering Latest Posts SendReceive button doesnt work for Exchange and Outlook.com accounts No dark Reading Pane in Outlook with Black Theme (SunMoon button) Starting Outlook as an Administrator on Windows 10 Do not display Top Results when searching Case sensitive searches in Outlook Popular Tips Outlook cant send after upgrading to Windows 10 Setting the Sent Items folder for IMAP accounts in Outlook 2013 or Outlook 2016 Inbox Repair Tool (scanpst.exe) Do not automatically mark as read Links do not open: This operation has been cancelled due to restrictions More popular tips Tool Tips Attachment Save CodeTwo Office 365 Migration Mail Merge Toolkit Proxy Manager (send as alias) MAPILab Toolbox DataNumen Outlook Repair Latest posts on HowTo-Outlook Exchange 2019, 2016, 2013 and 2010 Security Updates for March 2021 Outlook for Microsoft 365 Apps Feature Update for February 2021 Outlook 2016 2019 365 Update for February 2021 Outlook 2016 (MSI) Update for February 2021 Exchange 2019 and 2016 Security Updates for February 2021 Books Outlook 2016 Step by Step by Microsoft Outlook 2013 Step by Step by Microsoft Friends Links RobertSparnaaij Follow me on Twitter.

Tip Top 20 Books Add-ins More Quick Tip Index Random QA About Highlight or Color Code emails from known Contacts I like the concept of making it more clear which emails are from my contacts and which arent but I dont like to move these emails out of my Inbox as explained in: Move emails from unknown Contacts out of your Inbox folder.

Can I highlight emails from my known Contacts in my Inbox folder instead Yes, this approach is also possible when you use Color Categories.

You can choose whether you want to assign a Color Category to your known or unknown contacts.

Color Categorize Known Contacts To Color Categorize all newly received emails from known Contacts create the following rule; Open the Rules and Alerts Wizard; Outlook 2007 Tools- Rules and Alerts Outlook 2010 2013 2016 2019 Office 365 File- Manage Rules Alerts Button: New Rule Start from a blank rule: Apply rule on messages I receive.

Button: Next. Select the condition: Sender is in specified Address Book.

In the bottom section, click on the underlined specified to select your Contacts folder under Outlook Address Book.

Button: Next. Select the action: Assign it to the category category.

In the bottom section, click on the underlined category to select the Color Category you want the message to be assigned to.

For instance, create a new Color Category called Known Contacts and assign it the green color.

With this Categorize rule, you can color code emails from known contacts.

Button: Next. Dont select any condition and press the Next button.

Press Yes to confirm that you want to apply this rule to every message you receive.

For instance, create a new Color Category called Unknown Contacts and assign it the red color.

Button: Next. Select the exception: Except if sender is in specified Address Book.

With this Categorize rule, you can color code emails from unknown contacts.

Open the Conditional Formatting dialog; Outlook 2007 View- Arrange By- Custom- button Automatic Formatting Outlook 2010 2013 2016 2019 Office 365 tab View- View Settings- button Conditional Formatting Press the Add button and name the rule.

For instance; Known Contact Press the Font button to set the highlighting options of your choice For instance, set the color to green.

Click on the Categories button and select either your Known Contacts or Unknown Contacts Color Category depending on which you want to show in a different format.

Press OK until all dialogs are closed and youre returned to the Inbox.

The customized font settings will apply immediately to all messages that have the specified Color Category.

Highlight emails from known contacts with Conditional Formatting.

Outlook For Mac Conditional Formatting